City of Salem, Oregon – Public Works Department

McGilchrist St SE: 12th St SE to 25th St SE

The Contracts and Procurement Manager of the City of Salem will receive bids electronically through Equity Hub’s Bid Locker until but not after 2:30 p.m., (Local Time) Tuesday, February 4, 2025, at which time said bids will be publicly opened and read virtually using Zoom, for the project specified herein. The Zoom call-in information will be posted on OregonBuys at least 3 days prior to bid opening date and time.

WORK DESCRIPTION: This project will include approximately 1,600 feet of full street reconstruction and associated tapers on McGilchrist Street SE and approximately 800 feet of full street reconstruction and associated tapers on 25th Street SE. The project includes reconstruction of the existing signal at the intersection of McGilchrist Street SE and 25th Street SE, bike and pedestrian facilities, street lighting, stormwater improvements, waterline upgrades, and other appurtenant work.

PREQUALIFICATION: Bidders are required to be prequalified by ODOT for the following work classifications:

·         AB – Aggregate Bases

·         ACP – Asphalt Concrete Paving

·         EART – Earthwork and Drainage

·         ELEC – Electrical

·         LS – Landscaping

·         PAVE – Pavement

·         PCP – Portland cement Concrete Paving

·         SIGN – Signing

·         TTC – Temporary Traffic Control

Applications for Prequalification shall be submitted to ODOT no later than 10 days prior to the bid closing/opening date. See 00120.00 for more information.

PROCUREMENT DOCUMENTS: Bidders may obtain the bid documents by registering on the OregonBuys website and downloading them. Bidders shall consult the OregonBuys system regularly until closing date and time to avoid missing any notices. To register on OregonBuys go to https://oregonbuys.gov/. The City shall advertise all Addenda on OregonBuys. Prospective bidders are solely responsible for checking OregonBuys to determine whether or not any Addenda have been issued. Bid documents will not be mailed to prospective bidders.

PRE-BID CONFERENCE: No pre-Bid Conference is schedule for this project. 

BID SUBMITTAL:  Bids must be submitted on the bid forms furnished to the bidders and available on OregonBuys.  Completed bids must arrive electronically via Equity Hub’s Bid Locker at  https://bidlocker.us/a/salem_or/BidLocker

NO LATE BIDS WILL BE ACCEPTED. Your bid must be uploaded prior to the Closing Date and Time. The City strongly recommends that you give yourself sufficient time and at least ONE (1) day before the closing date and time to begin the uploading process and to finalize your submission. The City accepts no responsibility for non-receipt and/or delays in receipt caused by transmission and reception problems, equipment failure, or any other similar cause. Each bid is instantly sealed and will only be visible to the City after the closing date and time. Uploading large documents may take significant time, depending on the size of the file(s) and your internet connection speed.  Minimum system requirements: Chrome, Firefox, Microsoft Edge, Safari, and Vivaldi. Javascript must be enabled and Browser cookies must be enabled.

Please contact Equity Hub at help@equityhub.us or (267) 225-1407 for technical questions related to your submission.

BID SECURITY: Bid security in the amount of 10-percent of the bid must accompany each bid in accordance with the Instructions to Bidders.

AWARD: The City of Salem (“City”) reserves the right to reject any or all bids, to waive informalities, and to postpone the award of the contract for thirty (30) days. Reference Section 00130-Award and Execution of Contract in the 2024 General Conditions for Construction for City of Salem Federal Aid Transportation Projects.

BUY AMERICA: This federally funded project is subject to the “BUY AMERICA” requirements.

HUMAN RIGHTS: It is the express policy of the City that no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity on the grounds of race, religion, color, national origin, sex, marital status, familial status or domestic partnership, age, mental or physical disability, sexual orientation, gender identity, or source of income as provided by Salem Revised Code Chapter 97, Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. The City’s complete Title VI Plan may be viewed at (http://www.cityofsalem.net). Contracts for work under this bid will obligate the Contractor to comply with all applicable requirements of federal, state, and local civil rights and rehabilitation statutes, rules and regulations.

DISADVANTAGED BUSINESS ENTERPRISES (DBE): This project is subject to Disadvantaged Business Enterprise (DBE) program requirements and the DBE policy statement as cited in 49 CFR 26. See the DBE Commitment Requirements, ODOT Policy Statement DBE Program, DBE Information page, the DBE Supplemental Required Contract Provisions and related forms for additional information.

•               The DBE goal percentage for this project is 11% by ODOT.

ON THE JOB TRAINING (OJT): This project includes specifications and provisions for the Contractor to include reimbursable On the Job Training (OJT) of apprentices. See

for additional information. The OJT goal for this project as established by the ODOT Office of Civil Rights is 1,400  hours.

SOLICITATION FOR SUBCONTRACTS, INCLUDING PROCUREMENTS OF MATERIALS AND EQUIPMENT: In all solicitations either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractors obligations under a contract awarded pursuant to this bid, Salem Revised Code Chapter 97, Title VI of the Civil Rights Act of 1964, and other federal nondiscrimination laws.

The City will provide ADA accommodations upon reasonable request to the Contracts and Procurement Manager.

The City is an Equal Employment Opportunity Employer.

CONTRACTOR DISCLOSURE: Prior to award, Contractor will be required to provide answers to the five questions stipulated in Salem Revised Code (SRC) 2.380(b).

PREVAILING WAGE RATES: Pursuant to ORS 279C.800 through 279C.870, bids exceeding $50,000 are subject to both the applicable Oregon prevailing wage rate law (BOLI) and the federal Davis Bacon Wage Rate Act (40 U.S.C. 3141 et seq.), and any amendments in effect at the time of solicitation.  See the project wage rates page for more information and which rates apply. 

The Work will take place in Marion County, Region 2.

TECHNICAL QUESTIONS: Inquiries concerning the contents of the bid specifications should be directed to William Kuenzi, PE, PLS, Senior Project Manager, wkuenzi@cityofsalem.net, or by phone at: at 503-588-6211.

GENERAL QUESTIONS: Information pertaining to this Project may be obtained from William Kuenzi, PE, PLS, Senior Project Manager, 555 Liberty Street SE Room 325, Salem OR 97301, wkuenzi@cityofsalem.net, or by phone at: 503-588-6211.

Contracts and Procurement Manager

BID/CONTRACT NUMBER:               245073

BID CLOSING/OPENING:  Tuesday, February 4, 2025, at 2:30 pm (Local Time)